What are the three steps for developing written business messages?

The three steps for developing written business messages are accurately identified as planning, drafting, and finalizing.

In the planning phase, the communicator identifies the purpose of the message, the audience, and the key points to be conveyed. This step is crucial because it sets the foundation for the entire communication process. Effective planning ensures that the message is tailored to the audience and achieves its intended purpose.

During the drafting stage, the writer begins to formulate the message based on the planning phase. This involves putting ideas into a structured format, writing clear and concise content, and including necessary details to support the main points. The focus here is on getting the ideas down on paper without worrying too much about perfection.

Finally, in the finalizing step, the writer revises the draft to improve clarity, tone, and overall effectiveness. This includes editing for grammar, punctuation, and style, ensuring that the message is polished and professional before it is sent out.

This structured approach is essential in business communication, where clarity and professionalism directly impact the effectiveness of the message.