In a business report, what is the recommended line length for short paragraphs?

In a business report, the recommended line length for short paragraphs is ideally between five to six lines. This line length helps maintain readability and allows the reader to absorb the information without feeling overwhelmed. Short paragraphs improve the visual appeal of a report, making it less daunting and easier for readers to navigate.

When paragraphs are kept to this length, it encourages concise writing. A paragraph that extends to six or seven lines can begin to feel lengthy, which might discourage readers from engaging with the content fully. Proper line length also allows for effective spacing that enhances skimming, an essential skill for busy professionals who often skim through reports to locate key information.

Maintaining a shorter paragraph effectively communicates ideas in a clear and organized manner, aligning with best practices in business communication. Such attention to detail ensures that the report is professional and accessible, reflecting well on the author and the organization.